From validated need to specifications, without a blank page.
The validated need and your templates are enough. The specifications come out in Word, the appendices in Excel, and every change you ask for arrives as a tracked change.
IT managed services RFP-2027-003
Managed services · Support & operations · Internal client: IT department
Financial schedule
TemplatePrice schedule — procurement standard RegenerateInjected data
I generated the schedule from the validated brief: 1,200 workstations, 80 servers, 24/7 on-call. Volumes are pre-filled and locked; suppliers only enter their unit prices (yellow cells) — line-by-line comparison is guaranteed by design.
Add a line for reversibility, as a fixed fee.
Added as C.1, as a fixed fee. Suppliers will price it like the other lines.
Ask for a change to the document…
RFP-2027-003_Financial_schedule.xlsx
Download .xlsx| Ref. | Item | Billing unit | Estimated volume | Unit price Y1 | Total Y1 |
|---|---|---|---|---|---|
| A | User support | ||||
| A.1 | L1/L2 support (service desk) | workstation / month | 1,200 | to complete | |
| A.2 | On-site interventions | site / month | 3 | to complete | |
| B | Operations | ||||
| B.1 | Monitoring & maintenance | server / month | 80 | to complete | |
| B.2 | 24/7 on-call for P1 incidents | month | 12 | to complete | |
| A.3 | Out-of-hours interventions | intervention | ≈ 40 | to complete | |
| B.3 | Backup and restore | server / month | 80 | to complete | |
| C | Transition | ||||
| C.1 | End-of-contract reversibility | fixed fee | 1 | to complete | |
| Annual total € excl. VAT | = Σ | ||||
What you hand it
Drafting the specifications and appendices, from the validated need.
- It works from
- The approved need, your Word and Excel templates.
- It hands you
- Specifications in Word and appendices in Excel (price schedule, requirements matrix); every requested change arrives as a tracked change.
- You stay in control
- Every change can be accepted, rejected or edited; you freeze the version of record.
A need validated, answer by answer.
The internal client’s answers, approved one by one, give the scope, the volumes and the requirements. That’s what it drafts from.
New RFP
Need intake · answers feed the specifications and the scoring grid.
Questions specific to the need
Generated by AI from the need described by the business. Answer, validate each answer, or delete the question.
What support hours do you expect, outside P1 incidents?
Volume: ≈ 1,200 workstations across 3 sites
Monday to Friday, 7 am–7 pm; 24/7 on-call for P1 only.
ValidatedWhich indicators do you want to track each month?
Business problem: resolution times seen as too long
P2 resolution time, first-call resolution rate.
ValidateWhat reversibility period is acceptable at the end of the contract?
Deployment model: fully managed
Your answer…
Validate1/3 answer validated — it feeds the brief and the specifications.
Version after version
One sentence from you, one revision in Word.
Specifications go through several edits before they’re sent. Each edit arrives like a colleague’s: visible, and reversible.
From brief to first draft.
Volumes, hours, requirements: it takes the brief and the internal client’s answers, then applies your templates.
Volumes nobody can touch.
Volumes are pre-filled and frozen. Bids will compare line by line, by design.
“Add a penalty.”
You ask for a change in one sentence. It inserts it into the Word file as a tracked change, visible and reversible.
The reference version, frozen by you.
Every change can be accepted or rejected. You decide when the document is ready.
3. Scope
The contractor provides support for 1,200 workstations across three sites, and operates 80 servers.Validated brief
5. Service levels
Support is provided Monday to Friday, 7am to 7pm. A 24/7 on-call service covers priority P1 incidents.
9.3 Reversibility
At the end of the contract, the contractor returns all data and supports the transition within thirty (30) days.
RFP drafting
First draft ready, in your templates: the specifications, the price schedule and the requirements matrix.
Ask for a change to the document…
In the same file
It works with the other agents on your file.
Drafting starts from the gathered need, and prepares comparable bids.
Frequently asked questions
Can I use my own templates?
Yes: your Word and Excel templates join your library, and the agent fills them from the validated need.
How do I ask for a change?
In one sentence, in the document’s assistant. The change arrives as a tracked change in the Word file: you accept it, reject it or rework it.
Can suppliers change the volumes?
No: volumes are pre-filled and locked in the price schedule. Suppliers only enter their unit prices, which makes bids comparable line by line.
Which version is the reference?
The one you freeze. Until you freeze it, the document stays a draft.
Your next specifications start here.
Request a demoBring a need and your templates: see the RFP file that comes out.
hello@naigo.ai