The internal client, in the loop.
They answer through a link, no account needed; their answers are attributed, approved, then feed the position.
Needs intake
2/4 answers approved · 1 decision to get
A renewal doesn’t start at the end date.
Getting an alert 90 days out is not preparing a renewal. Naigo brings together the contract, its amendments, the offer and the internal client’s need, so you decide in time.
app.naigo.ai/dashboard
Control center
Saturday, September 26
Active contracts
38
€4,210,000/yr in spend
Negotiations
5
to steer
Docs to review
2
extraction to check
Open tasks
11
3 overdue
To handle now
TerminationOpen the file
Halden Security — termination window open
Ends Feb 5, 27 · 90-day notice — decide renewal or renegotiation.
Overdue taskOpen
[D-120] Northwave Cloud — prepare the renewal
Northwave Cloud · due Sep 1, 26
ExtractionReview
Northwave_Avenant_03_2025.pdf
Northwave Cloud · 2 fields to check
Expiring contracts
ContractAct beforeDeadlineStake
Halden SecurityCybersecurity consulting Window openNov 5, 26 · D-40€96,000/yr
Northwave CloudCloud hostingOct 2, 26Dec 31, 26 · D-96€486,000/yr
Vantel MobileMobile telephonyJan 14, 27Apr 15, 27 · D-201€58,000/yr
Getting an alert 90 days out is not preparing a renewal.
A renewal is prepared from the contract, with the internal client. Naigo keeps the calendar, gathers the file and checks the offer against your position, subject by subject.The journey
From notice to decision, one file.
The same file, from the first reminder to the offer checked against the contract.
The date that matters: end date minus notice.
Naigo reads the end date and the notice period in the contract, computes the action date and lays out the timeline from your task templates.
- Action date computed, with its source
- Tasks anchored on the end date
- Email reminders, cancelled once the task is done
app.naigo.ai/assets/cloud-hosting
Cloud hosting
Northwave Cloud · Cloud
Overview Scope & SKUs Clauses Contract lifecycle Tasks & follow-up
End date & notice
03/31/2027
Termination deadline: 12/31/2026 (−90 d)
File governance
3 to do
[D-120] Review actual usage with the IT department
12/01/2026 Reminder Dec 1, 8:00 am
[D-90] Notice deadline: decide renewal or renegotiation
12/31/2026 Reminder Dec 1, 8:00 am
[D-30] Check SLA penalties were applied
03/01/2027
Interactive screen: click to try it.
Naigo’s reading
An understanding to validate, not a black box.
Naigo reports on the file: what it understood, what should raise a flag, what remains to be done. You validate it, or flag an error.
01
What it understood
The starting point, restated from the contract, usage and internal data.
02
What should raise a flag
The notice to secure, the indexation to project, the scope to match against usage: the points of attention, with their severity.
03
What remains to be done
The recommended actions and questions to complete the file before setting the position.
04
The brief, validated by you
Situation, expected change, outcome, alternative: a brief you validate and freeze. Nothing moves silently.
app.naigo.ai/negotiations/northwave-2027
01
Situation understood
Cloud hosting framework contract with Northwave, €486,000 excl. VAT per year since amendment no. 3. Tacit 12-month renewal on March 31, 2027, unless terminated before December 31, 2026. Annual revision capped at 5%.
The safeguards
What makes the decision defensible.
Data collected once.
The copilot memory follows the file from one step to the next: target, BATNA, priorities, deadline, relationship.
Copilot memoryTarget / mandate €486,000BATNA Migrate within 6 monthsPriorities Price, indexationDeadline 12/31/2026Relationship to define
Figures computed, not guessed.
Amounts annualized by a fixed rule: the AI receives the figures, it never recalculates them.
Comparison · AS IS vs offer
LineAS ISOfferΔ
Cloud platform · NW-STD€412,000€441,800+7.2%
Premium Support 24/7€74,000€79,192+7.0%
Total€486,000€520,992+7.2%
Amount allowed by the contract €510,300
Above the cap +€10,692 / yr
What’s missing shows.
An expected document that’s missing becomes a recorded reservation, not a hole in the reasoning.
Available documents
6
Missing documents
1
Sourced facts
11/11
Documents to obtain
Amendment no. 2Frequently asked questions
How does Naigo calculate the action date?
From the end date and notice period extracted from the contract, each with its source: the action date is the end date minus the notice period. The timeline then sets tasks before the end date.
What does the file contain when it opens?
The facts carried over from the contract and its amendments (supplier, reference spend, end date, notice period, indexation, service levels), the latest price lines and the missing documents. Each fact is to be validated or set aside.
How is the offer compared with the contract?
Price line by price line, against the contract in force: the gap per year and in total, over the commitment term. Amounts are annualized by a fixed rule; the AI comments on the figures, it doesn’t calculate them.
Renegotiate or re-tender: when do we choose?
As soon as the file opens, and the choice stays reversible during scoping. Re-tendering opens RFP scoping, in the same file.
Who fills in the need?
The buyer, with the internal client: volume at the next renewal, expected outcome, expected clauses, acceptable alternative. Naigo doesn’t guess the real usage: it asks.
Go further
Never discover a renewal too late again.
Request a demoBring a contract, a renewal or an upcoming RFP: the demo runs on it.
hello@naigo.ai