Intranet redesign
RFP
Intake sent to the internal client
in 180 daysC. Martin
See what’s moving. And what isn’t.
Naigo derives the status of every deal from what actually happened: nobody maintains a tracking spreadsheet. RFPs, negotiations, deadlines and savings, the whole portfolio in one place.
app.naigo.ai/pipeline
Deal tracker
Where every RFP and negotiation stands. The stage is derived from what actually happened, never entered by hand.
Search a deal…8 of 8
Cards cannot be moved: the stage is derived from the deal’s actual state.
Scoping2
Being prepared, not out yet
Mobile telephony
Renewal · Vantel Mobile
Not launched yet
16 days ago
in 201 daysL. Bernard
Out to market1
Out to market, awaiting bids
Application maintenance
RFP · 5 suppliers
Launched, no bid yet
in 21 daysC. Martin
Analysis2
Bids in, under analysis
Network security licenses
RFP · 3 suppliers
2 bids received
in 12 daysL. Bernard
IT managed services
RFP · 4 suppliers
3 bids received
in 64 daysS. Petit
Negotiation2
Talks under way
Cybersecurity consulting
Renewal · Halden Security
2 rounds exchanged
15 days ago
in 40 daysS. Petit
Northwave Cloud renewal 2027
Renewal · Northwave Cloud
1 round exchanged
in 96 daysC. Martin
Closed1
Awarded or signed
GDPR compliance audit
RFP · Veltis Services
Awarded
NoneL. Bernard
A tracking file is wrong the moment it’s saved.
An offer arrives, a round opens, a deadline gets close, and nobody updated the row. Naigo doesn’t ask where a file stands: it reads it from what happened.Oversight
The whole portfolio, kept up to date by the work.
Five screens, no sheet to fill in: what’s urgent, where each file stands, what you gained, what’s left to do, and the answer to your questions.
What’s urgent, as soon as you open it.
Portfolio indicators, open termination windows, overdue tasks and expiring contracts, by termination date or end date.
- Termination windows flagged
- Overdue tasks surfaced
- Deadlines sorted by urgency
app.naigo.ai/dashboard
Control center
Saturday, September 26
Active contracts
38
€4,210,000/yr in spend
Negotiations
5
to steer
Docs to review
2
extraction to check
Open tasks
11
3 overdue
To handle now
TerminationOpen the file
Halden Security — termination window open
Ends Feb 5, 27 · 90-day notice — decide renewal or renegotiation.
Overdue taskOpen
[D-120] Northwave Cloud — prepare the renewal
Northwave Cloud · due Sep 1, 26
ExtractionReview
Northwave_Avenant_03_2025.pdf
Northwave Cloud · 2 fields to check
Expiring contracts
ContractAct beforeDeadlineStake
Halden SecurityCybersecurity consulting Window openNov 5, 26 · D-40€96,000/yr
Northwave CloudCloud hostingOct 2, 26Dec 31, 26 · D-96€486,000/yr
Vantel MobileMobile telephonyJan 14, 27Apr 15, 27 · D-201€58,000/yr
Interactive screen: click to try it.
The derived stage
Nobody moves the card.
A file’s stage follows the facts: what just happened changes the row, with its reason. Scroll through the life of an RFP.
01
RFP created
The need is being scoped with the internal client. The file shows in Scoping: “Not launched yet”.
02
Pack sent
The pack goes to suppliers who signed the NDA. The row moves to Out to market: “Launched, no bid yet”.
03
Bids received
Three suppliers submit their bid. Analysis: “3 bids received”. Nobody touched the table.
04
Shortlist validated
Two finalists are kept. Negotiation: “2 negotiations open”.
05
Award made
The decision and its rationale are recorded. Closed: “Awarded”, and the savings join the tracking.
app.naigo.ai/pipeline
What just happened
RFP created, need being scoped
Scoping
Backup & DR
RFP · 3 suppliers
Not launched yet
Out to market
Analysis
Negotiation
Closed
The stage is derived from the file’s actual state.
The safeguards
Oversight that doesn’t lie.
The horizon that matters to you.
30, 60 or 90 days: what’s coming due, and what has stopped moving.
2 of 5
BI licenses in 5 days
Halden Security in 40 days
Everyone sees their own files.
Visibility follows teams: a buyer sees their teams’ files, leadership sees everything.
IT procurement12 files
Professional services9 files
Procurement leadershipthe whole portfolio
Two kinds of savings, never mixed.
A measured decrease is not an avoided increase: every saving carries its type and its source.
Hard savings €69,984
Cost avoidance €74,400
Hard savings = measurable decrease vs baseline/proposal. Cost avoidance = avoided increase, neutralized future cost or value not directly on budget.
What stops moving shows.
A file with no movement for 15 days surfaces in amber, without anyone having to flag it.
Mobile telephony
Renewal · Vantel Mobile
Not launched yet
16 days ago
Frequently asked questions
How is a deal’s stage determined?
It is derived from what happened: RFP launched, bids received, negotiation opened, award made; for a renewal, the rounds exchanged and the negotiation status. Nobody enters it, and each line shows the reason for its stage.
Can I move a card in the kanban?
No. Since the stage is derived from the deal’s actual state, moving a card would only produce false information: the kanban is read-only, and the screen says so.
Which alerts come up?
Deadlines less than 30 days away, in red, and deals with no activity for 15 days, in amber. The horizon can be filtered to 30, 60 or 90 days.
How are savings recorded?
When a negotiation closes, the gap between the supplier’s proposal and the final signed amount; when an RFP is awarded, the savings declared with the decision.
Who sees which deals?
Everyone sees their teams’ deals; a deal with no team is visible to the whole organization. The tracker and savings views show nothing more than what each person can already see.
Can we query the whole portfolio?
Yes. Naigo answers from the recorded data, within your permissions, and says when a piece of information isn’t recorded rather than concluding it doesn’t exist. The tasks it proposes are only created once you validate them.
Go further
Watch your portfolio move.
Request a demoBring a contract, a renewal or an upcoming RFP: the demo runs on it.
hello@naigo.ai