Requirements, specifications, portal-free consultation, analysis of every bid, evaluation panel, negotiation: Naigo keeps the context of the sourcing event, and AI works on it.
IT managed services RFP-2027-003
Managed services · Support & operations · Internal client: IT department
Bids received
Suppliers consulted
4
V1 bids received
3/ 3 expected
Pending Q&A
2
Submission deadline
D-802/19
Where each supplier stands 4
click a row to open the fileAltiris Services
Up to date
Nordhaus IT
Missing document: technical schedule
Veltis Services
Up to date
Corvane
NDA not signed — invited 01/17
An RFP shouldn’t live in ten files and a hundred emails.
The need arrives by email, the specifications live in Word, the bids in a shared inbox, the comparison in Excel. Naigo brings the sourcing event together, without doing away with the formats everyone uses.The journey
Every screen starts from what the file already knows.
You fill in the intake with the internal client, or send them the link: they complete it on their side, without an account. From what they describe, AI asks the questions an experienced buyer would ask.
New RFP
Need intake · answers feed the specifications and the scoring grid.
Questions specific to the need
Generated by AI from the need described by the business. Answer, validate each answer, or delete the question.
What support hours do you expect, outside P1 incidents?
Volume: ≈ 1,200 workstations across 3 sites
Monday to Friday, 7 am–7 pm; 24/7 on-call for P1 only.
ValidatedWhich indicators do you want to track each month?
Business problem: resolution times seen as too long
P2 resolution time, first-call resolution rate.
ValidateWhat reversibility period is acceptable at the end of the contract?
Deployment model: fully managed
Your answer…
Validate1/3 answer validated — it feeds the brief and the specifications.
The analysis
One click starts the analysis: Naigo reads every document and surfaces what matters.
Technical proposal, schedules filled in online, certificates: the AI reads everything the supplier submitted, without downloading anything.
Every eliminatory requirement gets a verdict: compliant, to check, non-compliant. You can adjust it.
For each criterion, the analysis qualifies what the documents prove. The score follows a fixed table: same reading, same score.
A document from another supplier, or off-topic, is flagged first. And “Ask the bid” answers citing its source.
Analysis report — Altiris Services
Secure before decidingGrid pre-score: 7.6/10
Technical proposal — Altiris.pdf48 pagesopen
12-week transition, named team, on-call described site by site.
Financial schedule — filled in online14/14 linesopen
Every unit price filled in; 2% yearly indexation announced.
Technical schedule — Altiris.xlsx34 linesopen
31 requirements compliant, 2 partial, 1 not answered.
Ask Altiris Services’ bid… (e.g. “what is the reversibility period?”)
The sourcing event
No account to create, no password to forget: a personal access link to the supplier’s space.
RFP-2027-003 — IT managed services
Dear Sir or Madam,
Your company is invited to respond to our RFP. The full file is available through your personal link.
The access button and the link validity notice are added automatically when sending.
Suppliers can answer in the workbook; it is re-imported with a template check.
Analyzed · 176 KB
The panel never knows who asked what.
1 · Supplier AValidated
Does the scope include regional sites?
2 · Supplier BTo validate
Is the six-week overlap firm?
Each member scores through a personal link.
One sentence per event, with who acted.
When a contract is up for renewal, re-tendering it starts from the contract in force: the intake reuses what the file already knows.
Which contract to re-tender?
IT managed services — Northwave (ends 06/30/2027) ▾
AI will pre-fill this frame from the contract “IT managed services — Northwave” — the internal client will validate it through the form.
No. They receive a secure access link and find the documents, questions and bid submission in their space, until the bid deadline. The link can be requested again at any time.
Yes. The specifications are a real Word document, the schedules real Excel workbooks. A supplier can answer in the workbook and send it back: it is re-imported with a template check.
On your request, it reads every document submitted and checks it against the need, the scoring grid and the red lines. Its report cites a document for every statement, and flags questionable documents.
No. It suggests a reasoned preliminary score; the scores that count are the buyer’s and the panel’s, consolidated into the average.
No. Only an anonymized market query goes to the search engine, and Naigo shows you which one.
By validating the shortlist: each selected finalist gets its own negotiation, in the same file.
Bring a contract, a renewal or an upcoming RFP: the demo runs on it.
hello@naigo.ai